Part 1 – Are You Ready?
Over the coming months Technocopy Solutions will be providing a guide to understanding the new GDPR regulations that will come into force on 25th May 2018.
In essence the act is there to increase the protection of any personal data held by businesses, regarding EU citizens. Whilst Britain continues to negotiate its withdraw from the EU it has indicated that it still intends to comply with the incoming regulations.
Start date: 25th May 2018
What’s involved? All UK companies that hold “personal identification information”.
Who’s involved? All UK and European Union (EU) countries.
What’s required? Companies must take “reasonable” action to secure data and report breaches.
GDPR affects companies that hold “personal identification information”. Whilst this term has not been explicitly defined, the following is thought to fall within its scope.
- Basic identity information such as name, address and ID numbers
- Web data such as location, IP address, cookie data and RFID tags
- Health and genetic data
- Biometric data
- Racial or ethnic data
- Political opinions
- Sexual orientation
The GDPR directive requires that all companies that hold such information must provide a “reasonable” level of data protection and privacy to all EU citizens. The term “reasonable” is not fully defined but the penalties certainly are. For any breaches that do occur where “reasonable” action cannot be demonstrated, then fees up to €20 million or 4 percent of global annual turnover, can be applied.
One of the biggest and most important changes within the new legislation relates to reporting breaches. These will now need to be reported to the supervisory authorities and the individuals affected within 72 hours of it being detected.
Copier & Printer Security
Printed documents and their data security, whilst in their electronic form, are a known area for potential GDPR breach. So in our next article we’ll look at these areas in detail and discuss the tools available to achieve compliance in this vital area.
If you would like to know more or would like us to help you review and tackle your concerns more quickly, then make contact HERE.
Coming Soon Part 2 – GDPR Compliance & Print Protection.
This article is for information purposes only and does not constitute legal advice. Therefore you may not rely on this paper as legal advice, nor as a recommendation of any particular legal understanding.